Records and Archive Digitization for Cities and Agencies.
Public records and civic history should outlast the media they sit on
Council footage, historical municipal film, photographs, and records, converted to preservation-grade digital files by our own team in Orange, California. Handled by a United States team, never sent overseas, under a chain of custody that has never lost an item.
A dedicated department for institutions since 2001.
Never Sent Overseas
Every item is digitized by our own team in Orange, California and never leaves the country, with a full, auditable chain of custody.
In-house in Orange, California since 2001 · US-only handling · full chain of custody · never an item lost
The Public-Records Problem
Cities and agencies hold decades of civic history and permanent-retention records on media that is aging out of reach, while the public expects instant, online access.
Permanent records at risk
Council footage, civic film, and historical records must be kept, but the tape and film they live on will not last on their own.
Formats going obsolete
Meeting tapes, municipal film, and old recordings need equipment agencies no longer maintain, so the content sits inaccessible.
Transparency and access demands
Residents and requesters expect records and meetings to be searchable online, not retrieved from a back-room shelf.
Custody and jurisdiction matter
Public material should be handled securely, by a domestic team, with a clear record of where it was at every step.
What We Digitize for Municipalities and Agencies
One vendor for a mixed archive, with a single chain of custody and organized, records-ready delivery.
Put the Archive to Work
Digitizing turns a records liability into a searchable, shareable civic asset.
Public access and transparency
Make meetings, records, and civic history available online, reducing the load of manual public-records requests.
Permanent preservation
Move permanent-retention material off decaying tape and film onto stable digital masters kept safe from loss.
Anniversaries and civic history
Surface a city's history for centennials, dedications, and community programs from footage no one has seen in decades.
Instant retrieval
Find and pull a record or a meeting in seconds instead of searching a storage room for the right tape.
Why Agencies Choose Legacy Digital
US-only, in-house handling
Your material is digitized by our own team in Orange, California and never subcontracted or sent out of the country.
Chain of custody you can audit
Every item is logged at intake and tracked through the lab. Across more than a million reels handled, we have never lost an item.
Secure, discreet handling
Sensitive and permanent records are handled carefully and confidentially under the same tracked, in-house process.
Every format under one roof
Film, tape, audio, photos, and documents digitized together, so a mixed civic archive is one project, not five vendors.
Records-ready delivery
Files named and organized to match your retention structure, so they drop into your records or transparency system.
A pilot before you commit
For large archives we can run a pilot batch so your records manager approves quality and workflow before the full run.
How a Government Project Runs
- 1
Survey and inventory
We assess the archive, formats, and volume, then scope the work and give you a clear, itemized quote and timeline.
- 2
Pilot batch
Start with a pilot so your records manager or clerk approves quality, handling, and file structure before the full run.
- 3
Digitize with custody tracking
Items are logged, handled securely by our US-only team, digitized in-house, and tracked through every step.
- 4
Deliver, records-ready
Files delivered on server media or drives, named and organized to match your retention and access systems.
The lab agencies trust when the record has to be kept, and kept accessible.
In-house in Orange, California since 2001. US-only handling, never sent overseas, never lost.
Our Satisfaction Guarantee
We stand behind every transfer we perform. If you're unhappy with the quality of our work, we'll make every reasonable effort to make it right, at no additional charge. And if another professional service can produce a visibly better transfer from the same originals, we'll match their quality or refund what you paid us for the affected transfer.
See Our Full Satisfaction Guarantee →Government Digitization Questions
Does our material stay in the United States?
Yes. Everything is digitized by our own team in Orange, California. We never subcontract and never send an agency's material out of the country.
How is a government project priced?
Archives are custom-quoted after we survey them. Per-item media rates apply as a baseline, and we itemize everything so budgeting and procurement are clear. Request a consultation for a scoped quote.
How do you maintain chain of custody?
Every item is logged at intake and tracked through each step of the lab, then returned. Across more than a million reels handled, we have never lost an item.
Can you deliver files ready for our records system?
Yes. We name and organize files to match your retention structure so they drop straight into your records, transparency, or access systems.
Can you handle permanent-retention and historical records together?
Yes. Film, tape, audio, photos, and documents are digitized together under one chain of custody, so a mixed civic archive is a single project.
Do you offer pickup for local agencies?
Yes. For Southern California agencies we offer local pickup and delivery. Agencies anywhere in the country can ship to us with arranged, secure logistics.
Other questions? Call us at (888) 405-2685. A real person answers, 7AM to 7PM, 7 days a week.
Other Institutions We Serve
Every institution type has its own archive challenge. Explore the one that fits, or start at the institutional overview.
Civic History Should Not Sit on Decaying Tape.
Request a consultation. We survey the archive, scope the work, and give you a clear plan and quote, handled by a US-only team you can audit.
202 W. Lincoln Ave., Suite A, Orange, CA 92865
Walk-ins Mon to Fri, 8AM to 4PM
Evenings and weekends by appointment
Phones answered 7AM to 7PM, 7 days a week
